I’ve assembled a list of questions I would recommend any couple ask when they visit a wedding venue for a show-round…

Wedding Venue Basics

  • Is the wedding venue licensed for civil ceremonies? Who is the local registrar?
  • Is the venue available on your chosen date?
  • What are the capacities? How does room set-up affect this?
  • What is the hire charge and what does that include? Is there a difference in price for a Sunday or midweek wedding?
  • Is there a minimum spend or charge per wedding? (This is particularly important if you want an intimate celebration.)

Key Venue Details

  • Can you have exclusive use of the wedding venue and, if so, are there restrictions?
  • Does the venue host more than one wedding per day and, if so, how will they keep them separate?
  • Will you have a dedicated wedding or events coordinator to oversee the running of your wedding day?
  • Is there outside space or gardens you can use for the drinks reception, photos etc? If so, what’s the contingency plan for bad weather?
  • Can you bring in a marquee and, if so, what are the restrictions?
  • Where are the best locations for photos? Is there a good spot for a big group photo?
  • Is there parking at the venue? What are the local transport links?
  • Are there bedrooms on site and, if so, will you get special rates, or can they offer deals or discounts with nearby hotels?
  • Do they have a standard running order and timing for weddings?
  • Do they have a PA system for speeches?
  • What time will set-up of your wedding commence?

I've assembled a list of questions I would recommend any couple ask when they visit a wedding venue for a show-round

Wedding Food and Drink

  • Does the venue provide wedding catering? Can you bring in your own caterers?
  • How many members of staff will work on your wedding?
  • How many waiters/waitresses will there be per table?
  • Can you bring in your own wines (with a corkage fee)?
  • How late is the bar licence? Can you pay for an extension?
  • What are the dining options, including dietary and special requirements?
  • Do they offer kid’s options or packages?
  • How flexible are their wedding menus? Can they offer a bespoke package?
  • Do they offer a menu tasting and, if so, is it free?
  • Do you have to cater for evening guests?
  • Can you bring in your own wedding cake?

The Party

  • Are there any noise restrictions at the venue? What’s the curfew for music?
  • Which rooms allow dancing?
  • Is there a dance floor and, if not, can you bring one in? Are drinks and/or high heels allowed on the dance floor?

Venue Decoration and Inventory

  • Does the venue offer a list of preferred wedding suppliers? Do you have to use these suppliers?
  • Are there any restrictions on decoration?
  • Are fireworks allowed?
  • What furniture and decoration will be included in the room hire? (Sometimes on a show-round venues will go all out and have flowers, candles, crockery and other decorations laid out, but these may not be available on the day.)
  • Can they provide crockery, cutlery and glassware, and any special items? For instance, many offer candles and candelabras, cake stands or even a red carpet!

Phew! This might look like an exhaustive list, but knowledge is power!

Guest post by Jodie Martin of ITA* Venues

Image from Anushe Low Photography

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